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Setting up more than one email account
You can create as many extra email accounts as you require. Each will have its
own separate connection, which should have a meaningful name (for example, Jane,
Collection, Dancing or Dad).
These instructions apply to email,
rather than Web-mail such as Hotmail, Web Mail and Yahoo, which connect only when
you are on the Internet and have their own instructions for creating and
managing accounts.
There are 3 separate tasks.
 | The first is to make a communications connection to a
service provider (ISP). You normally need a username, phone number and
password to set up a connection. Some ISPs also have user IDs or user names
so... |
| The second task is to add an email account that will use
the connection. You will need your username and password (Most ISPs make all
users share one password!) and to have decided on the email address you want. You
will also need the incoming and outgoing mail accounts provided by your ISP.
FIND THESE BEFORE YOU START. If you have an existing account on the same
server, just copy them. |
| This is a cheat as step 3 is everything else. For most
people the first steps will achieve all you want. However, if you are a
mature email user you might want to set up new identities or move accounts.
These procedures are explained at the end. |
Step one is the dial up connection
on a PC
- Make sure that the connection is closed
- Close any email
or browser windows
- On the desktop, double click on My Computer
- Double click on Dial Up-Networking
- Double click on the icon (Normally the first one) called Make New
Connection. This will take you
through the steps to create a new dial-up entry. You will need:
 | Your modem and connection name |
| The phone number and code |
| You can then go and make any adjustments to the new connection. |
on a Mac
- Start the User Profile Manager. Double click on the Hard Disk, then the
Internet folder, then the Email folder. Double click
on the User Profile Manager in the list.
- Click New. After reading the following screen, click Next.
- Enter the user name for the account (which can be in upper or lower case),
and an email address in lower case. Click Next.
- Enter the name of the new user (again, this can be upper or lower case).
Click Next.
- Set the outgoing mail and incoming servers to the address from your
ISP. (All in lower case - these often start pop, SMTP or mail - it varies
between providers).
- On the following page, either select a new directory or opt to keep the
one specified. Click Next.
- Select the icons you want placed on your desktop. Click Next.
Step two is the email account
for MS Outlook Express or Outlook
- Start Outlook (via start menu, via an icon, shortcut or toolbar)
- Click Tools. From the pop-up menu, select Accounts,
then click Add and Select Mail. This starts the 'wizard'.
- Enter the name of the email account to add and click Next.
- Enter the email address of the new email account (for example, yourname@yourusername.isp.com).
Keep this in lower case. Click Next.
- Set the outgoing mail and incoming servers to the address from your
ISP. (All in lower case - These often start pop, SMTP or mail - it varies
between providers).
- Supply a friendly name for the account then click Next.
- Choose Connect using my phone line unless you are part of a network (in
which case get the administrator to do this) and pick the Dial-Up Networking connection
set up earlier (You set up several email account with identical details to
different dial connections - one for the office, one when travelling abroad,
an off-peak home connection etc) . Click Next.
- Click Finish and select Properties and review or adjust the setting you
have just provided. When all is done select Close.
Step 3 covers the other possible steps to configure email
Your accounts share the same inbox, but you want to set up separate inboxes for each account in Outlook
Express.
- Click File. From the pop-up menu, select Identities
then Add New Identity.
- Enter the name for the new identity, which should be something meaningful.
Click OK.
- When asked if you want to switch to the new identity now, click Yes.
- This starts the 'wizard'. Enter details of the new email
account, as described above.
- When you have finished click Finish and the Import 'Wizard' starts. Select
Do not import unless you want to move mail between identities.
- Click Next then click Finish.
You now have separate email identities in O or
Outlook. To switch between then click File then select Switch Identity
and then the identity from the box displayed.
For MS Outlook the process is slightly more complicated.
- Click Control Panel then double-click the Users icon.
- Create a new Windows user profile.
- Log on by going to the shut down menu and change user profile.
- Set up your Outlook e-mail account.
- To use your Inbox, log on to Windows by using your Windows user profile
and then start Outlook.
Importing multiple email accounts from Netscape Communicator
to Outlook Express.
- Start Outlook Express. From the File menu, choose Import - Mail Account
Settings.
- From the list that is displayed, choose Netscape Communicator, then click
Next.
- Check that the settings are correct to import. If they are not, select
Change settings, otherwise Accept settings and click Next.
- Accept the name, or provide a new one, and click Next.
- For the Mail connection, choose Connect using my phone line, and
as the Dial-Up Networking connection select your account. Click Next.
- Click Finish to complete the process.
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